Overview

Readiris Advanced OCR for HP is an Optical Character Recognition (OCR) application used to convert scanned documents or existing image-based files into editable and searchable formats, including Microsoft Word (DOCX), Microsoft Excel (XLSX), and searchable PDF files.

HP provides Readiris PDF 23 as a 10‑day trial so users can evaluate whether the software meets their document workflow needs.

Purpose

The purpose of Readiris is to:

• Convert scanned documents or image-based PDFs into editable files
• Create searchable PDFs from scanned content
• Improve document usability and accessibility

Software Version and Licensing

• HP provides Readiris PDF 23
• Includes a 10‑day evaluation trial
• At the first launch, users can:
  • Start the free trial, or
  • Enter a purchased Activation Code

Important Licensing Note

• The trial installs the Corporate edition
• The purchased activation code determines the final edition
• If a Pro license is purchased, some Corporate-only features will not be available

Download and Purchase Options

• Readiris for HP Download
  Available via the HP-provided download link
• Discounted Pricing
  Clicking Buy Now within the application directs users to the IRIS website for HP-discounted pricing.

Scanner Driver Requirements

Readiris supports two scanner driver types:

TWAIN Driver (Recommended)

• Provides advanced scanning controls
• Best option for OCR and document workflows
• Required for full Readiris functionality

WIA Driver (Limited Functionality)

• Supported but offers reduced features
• Suitable only for basic scanning

Installing HP Scanner Software

When connecting an HP scanner or multifunction printer, Windows may prompt you to install the HP Smart app.

⚠️ HP Smart alone may not install the TWAIN driver.

To ensure TWAIN support:

1. Download and install the full HP printer/scanner software for your model
2. Use the HP driver support site:
   https://support.hp.com/drivers

Readiris Scanner Setup

Multiple scanners may be connected to a single computer. Always verify the correct scanner source before scanning.

Scanner Configuration Steps

1. Select Scanner Source
2. 
   
   • Open Readiris
   • Click the down arrow under Scan
   • Select Select Source
   • Choose the desired scanner
     • ✅ Prefer entries labeled TWAIN
     • ⚠️ WIA entries work with reduced functionality
3. Configure Scanner Settings
4. 
   
   • Open the Scan drop-down menu
   • Click Settings
   • Select Scanner Model
   • Choose your scanner profile (based on the driver selected)
5. If Your Scanner Is Not Listed
   • Select:
     [TWAIN] [Other models]
6. Enable Automatic Document Feeder (ADF)
   • Check the ADF option if your scanner supports it

How to Use Readiris

Scanning or Opening Files

1. Choose one of the following:
   • Scan directly from the scanner, or
   • Click From File to open an existing image or PDF
2. Recommended scan settings:
   • 300 DPI
   • Color or Grayscale

Creating Output Files

1. Select the output format:
   • DOCX (Microsoft Word)
   • PDF
   • XLSX (Microsoft Excel)
2. Choose a save location when prompted
3. To adjust output settings:
   • Click the down arrow under the selected format
   • Select Settings
4. To choose a different format:
   • Click Other
   • Select the desired output format

Output Behavior

• The converted file opens automatically in the associated application
  Examples:
  • DOCX → Microsoft Word
  • XLSX → Microsoft Excel

Improving OCR Results

Best Practices

• Use high-quality, clean scans
• Avoid skewed or low-resolution documents
• Scan text-heavy documents in grayscale when possible

Advanced Options

• Review and adjust recognition zones to control OCR accuracy
• Modify Word output formatting settings to preserve layout and structure

Additional Resources

For advanced OCR features such as:

• Recognition zone customization
• Language selection
• Layout and formatting controls

Refer to the Readiris built-in help documentation.